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CAREERS / AdminBackOfficeManager

Administrative/Back-Office Manager (f/m/x)

full, Starting ASAP


Heidelberg, Gründer Institut, Kurfürsten Anlage 52


We empower organizations to unlock the full power of their workforce by offering the best-in-class competence management & skill gap analysis leveraged by AI. We generate data-driven predictions to future-proof workforces in the areas of people development and skill transformation. Want to help us make a difference? Come join our team in Heidelberg as an Administrative/Back-Office Manager. In this role, you'll take responsibility for assisting the management team and other associated with the organization and running of the daily administrative operations of the company. You'll work with our C-level and management teams, ensuring the company operates on an administrative level as smoothly and efficiently as possible. Sound interesting? Then apply today!


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What we're looking for

  • Previous experience as a back-office assistant or manager, office assistant, virtual assistant, or in another relevant administrative role
  • Knowledge of common “back-office” administrative tools including proficiency in MS Office and general computer competencies (i.e. working on a MacBook)
  • Experience handling communication with customers
  • Thorough understanding of office management procedures
  • Strong organizational, problem solving, and time management skills
  • High attention to detail, ability to multitask, and a structured and focused work ethic
  • Excellent written and verbal communication skills in both German and English

Your Tasks

  • Organize the office and optimize Back-Office processes
  • Act as first point of contact for employees regarding all back-office-related questions
  • Sort & distribute correspondence in a timely manner, implement and optimize procedures, maintain calendars, schedule appointments, and collaborate with other departments
  • Create and update records ensuring accuracy and validity of information
  • Schedule and plan meetings and appointments
  • Responsible for all travel management tasks including hotel and trip bookings
  • Coordinate with other departments to ensure compliance with established policies
  • Coordinate regularly with our bookkeeping and HR departments
  • Perform receptionist duties

Your Benefits


A flexible team

Become part of our international and interdisciplinary team


Make a difference

Take on responsibilities from day one


Tailored personal development

Enjoy a variety of coaching and training


Fit from day one

Take part in circuit training once a week


Future technology in practice

Daily opportunities to try something new and continually learn


Think outside the box

Work in an exciting and dynamic start-up atmosphere

Image background Muammer Yüksel (Mumi)

Muammer Yüksel (Mumi)

Co-Founder, Product Manager

We look forward to your application!

Join our team and let's conquer the market together with our software!  

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